Requirements for Registration as an NGO in Kenya

A Non-Profit Organization (NGO) is an organization that is unaffiliated with the government and usually has a goal of resolving a social or political issue. In Kenya, the NGO Coordination Board, a governmental company, oversees and supports NGOs. The Non-Governmental Organizations Co-ordination Act (Cap. 19) of 1990 gives it its authority. The boards' other primary responsibility is to register all NGO's in Kenya, in addition to their facilitation and coordination of international and national NGO's functioning in Kenya..


Searching for a name is the first step in registering an NGO. Filling out a reservation form, offering the organization three names in order of preference, and paying the necessary Ksh 1,000 cost accomplishes this. It takes about a day to process this and give the results. The board reserves the name for 60 days after it has been authorized.

Once the name search stage has been conducted, the registration process commences by writing a cover letter requesting for registration and paying the requisite fee of Ksh 16,000 for local and Kshs 30,000 for international NGO’s. The registration process should be made within 90 days from the date of payment of the aforementioned requisite fees. If the registration is not made within the 90 days as stipulated, the customer is informed of the delay by the board.

Name SearchName ReservationRegistration Requirements
Ensure to pay within 90 days after payment of Registration Fees
@Ksh.1,000/-For 60 DaysCover Letter Fees
@16k (Local)
@30k (Intn’l)

 

The requirements for registration include;

  1. A copy of a valid police clearance (certificate of Good Conduct including the finger prints and receipts) for Kenyans, and equivalent notarized clearance certificates for foreigners from their countries of origin which are not be more than six (6) months Old.
  2. A draft constitution of the proposed NGO, which must be signed by the proposed three (3) top officials and the two (2) board members. Two (2) copies should be signed by all the proposed board members on the execution page, and by at least one of the proposed officials on each page.
  3. A list of other board members.
  4. Contact details of the proposed organization.
  5. Copies of IDs/Passports and KRA PIN Certificates for the proposed officials and Board members. Please note that at least One third (1/3) of all the board members should be Kenyan for all foreign based NGOs.
  6. Details of the 3 top officials.
  7. Information stating the organization’s contact person.
  8. Minutes authorizing the filing of the application with a specific agenda and resolution.
  9. Proposed one year budget.
  10. The charitable objectives of the organization.
  11. Two colored passport size photographs, on a white background, of the proposed 3 top officials and two other board members.

Depending on the type of organization—national or international—the NGO's registration fees may change. A letter from the board of directors approving the organization's registration must be produced together with a notarized copy of the organization's previous registration certificate. The organization MUST submit the board with a certificate of dissolution from the registering authority, or the board MUST be informed of the same registration for it to be accepted, if the organization has previously been registered in Kenya under any other law.

If You need assistance in Registering one, kindly reach us at (kiruidee@gmail.com) for a quote.

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